As the year comes to a close, every organisation and business leader would give anything to have clarity and insight into the year ahead. Knowing what decisions to make, what products to maximise and which to halt, who to promote and who to let go, what gaps to fill, and where to focus. That kind of knowledge and peace of mind is gold.
They say that ‘hindsight is 20/20 vision’, and going into the year 2020 we need as much perfect vision into our business as we can lay our hands on.
Today’s decision-makers need the support of technology and software to do this. Systems that can bridge the gap between business processes and their employees. An example of this is the ERP system, or Enterprise Resource Planning system, which gives business owners the insight needed into every department and function, by synchronising all data and communication within the business.
With the right ERP software, the entire value chain is aligned, and critical business processes are streamlined effectively.
What Exactly is Enterprise Resource Planning (ERP)?
Enterprise resource planning (ERP) integrates the important parts and processes of a business into one system. This means an entire organisation can be effectively run and managed on one system, bringing together planning, purchasing, inventory, sales, marketing, finance, human resources, management reporting, and more.
When is the Right Time to Implement an ERP?
How do you know you’ve outgrown your patchwork or manual systems and you’re ready for an ERP system? When your business starts dropping the ball, communication breaks down, you’re not sure what is going on in other departments, or you find that you spend more time doing paperwork than in actually running the business. Then it’s time to get serious about investing in ERP. Businesses tend to use their ERP systems for many years, so the temporary disruption of implementing and learning a new system is easily overshadowed by the benefits of the ERP.
The 20/20 Benefits of ERP
1. Automated Admin
ERPs automate mundane day-to-day admin tasks across the business, freeing up staff to focus on more business-critical tasks that require hands-on attention. This improves productivity and reduces heavy admin overhead costs. ERP makes interdepartmental collaboration and communication possible, and automation means you have clarity and assurance into each workflow execution.
2. Fewer Errors, Greater Efficiency
Operational efficiency, across the board, is one of the benefits of ERP. Error-prone, complex, isolated processes, can tax company resources and time. Replacing an organisation’s manual calculations, estimates, time trackers, stock replenishments, spreadsheets, hand-written notes, and white boards with ERP means significantly fewer opportunities for human errors, and greater efficiency and productivity.
3. Better Information Management
The best way to predict what is going to take place in the future is to look at what has already taken place. Reporting on sales, turnover, productivity, and profit and loss are gives decision-makers the information they need to plan for the new year. However, many businesses have difficulty reconciling all of their transactional data from within their various departments, with some even having to deal with the added challenge of patching together data from multiple locations and with different currencies within one business. Processing this information is often time-consuming, tedious, and fraught with errors.
This is where an ERP really adds value – at the decision-making level: an ERP system automatically processes transactions and instantly generates real-time audits, financial reports, and other critical management reports. Perfectly. Instantly. Every time. By implementing an ERP solution, reporting is processed more accurately, faster and smoother than before. This means fewer surprises in the new year, and more insight into potential opportunities.
In a nutshell, implementing ERP allows you to accurately and confidently forecast and plan for the year ahead. Take on the new year with 20/20 vision, reduce waste, improve communications and productivity, and have a more efficient, profitable new year.
About Heinrich van der Vyver
Heinrich is the owner and founder of QuickEasy Software, a proudly South African ERP software company based in Cape Town with an international footprint, focused on streamlining complex business processes by integrating every aspect of the business cycles into one, easy-to-use system. Heinrich is passionate about releasing business owners to run their businesses efficiently through this affordable ERP software that improves efficiency at every station; from leads, CRM, quotes, job tracking, time tracking, stock management, invoices, and reports – effectively freeing them from the drudge work of running a business in order to grow their business.